Photograph before pickup.
Inspect before signoff.
Create a defensible machine-condition and custody record across disassembly, loading, transit, storage, unloading, placement and commissioning.
Organize the facts before opening a state system.
This page is educational. Every state and road owner controls its own permit names, thresholds, fees, routing and movement conditions.
Condition record
- Serial plate, hours, controls, guards, covers, sheet metal and known defects
- Photographs and video before disassembly, after loading and before unloading
- Removed components, loose items, tooling, manuals and separate crates
- Fluid, battery, axis, spindle, table and transport-restraint preparation
- Exception notes signed at each custody transfer
Commercial record
- Quote, contract, declared value and agreed liability terms
- Bill of lading, packing list, permits and delivery receipt
- Carrier, broker, rigger and subcontractor identities
- Claim-notice address, deadline, evidence and mitigation requirements
- Inspection, commissioning and acceptance language that preserves visible and concealed issues
A repeatable research sequence.
Move from machine facts to the actual vehicle, route and authority.
Record origin condition
Document the complete machine before anyone disconnects or removes components.
Record every handoff
Identify who had custody, when, where and in what observed condition.
Inspect before acceptance
Note exceptions on delivery records and preserve packaging, securement and damage evidence.
Follow the governing process
Use the contract, bill of lading, policy and applicable law; obtain counsel for disputed or material claims.
Verify the movement at the source.
Government systems and the issued permit control—not a third-party summary.
Continue with the controlling permit authority.
Open the contiguous-state index, then verify every state and local jurisdiction on the route.